From February 1 to April 30, 2024, OSHA mandates that employers who are required to keep OSHA logs post their OSHA summary (Form 300A) during the required posting period for the 2023 calendar year. You may view the Partially Exempt Industries list here.
The summary log must be posted on premises where all employees/visitors can readily view the document. The summary log has been modified to omit certain information, such as names of the injured employees and other personal information. If you have multiple locations, a copy must be posted at each site for injuries occurring at that location. OSHA has instructions and forms on their website that you can access here.
Please remember that you can be fined for failing to post the OSHA log. The exemptions include retail, service, finance, real estate, schools, doctors, and dental offices. See the California Standard Exemptions to the posting requirements for a complete description of exemptions.
Electronic Submission of Records:
Certain establishments must electronically submit to OSHA information about recordable injuries and illnesses entered on the previous calendar year’s OSHA Form 300A summary of Work-Related Injuries and Illnesses, OSHA Form 300 Log of Work-Related Injuries, and Illnesses, and 301 Injury and Illness Incident Report.
March 2, 2024, is the deadline for electronically reporting your OSHA Form 300A data for the calendar year 2023. If the submission due date of March 2 has passed, establishments that meet the reporting requirement and failed to do so must still submit the required recordkeeping data through the ITA and can do so until December 31.
Only certain establishments are required to electronically submit information to OSHA from their injury and illness recordkeeping forms.
Establishments with 250 or more employees and establishments with 20 to 249 employees with NAICS codes listed in this Industries NAICS codes link must file electronically. Establishments covered by Federal OSHA can use the ITA Coverage Application to determine if they are required to submit their injury and illness information to OSHA electronically. Establishments covered by an OSHA-approved State Plan should directly contact their State Plan.
New requirements were added to the Electronic Submission of the OSHA form 300 and 301 Data. Establishments with 100 or more employees in designated high-hazard industries (listed in Appendix B to Subpart E of 29 CFR Part 1904) must electronically submit to OSHA detailed information about each recordable injury and illness entered on their previous year’s OSHA Form 300 Log and Form 301 Incident Report.
For more information, please review the OSHA Fact Sheet about the Improve Tracking of Workplace Injuries and Illnesses Electronic Submission of OSHA Form 300 and 301 Data. Additionally, you can visit the Injury Tracking Application web page for instructions and frequently asked questions.
Guidance is available to help you Create an ITA Account and Create a Login.gov Account. If you have additional questions, please consult the ITA FAQs.
Recording workplace exposures to COVID-19
COVID-19 can be a recordable illness if a worker is infected while performing work-related duties. However, employers are only responsible for recording cases of COVID-19 if all the following are true:
- The case is a confirmed case of COVID-19 (see CDC information on persons under investigation and presumptive positive and laboratory-confirmed cases of COVID-19);
- The case is work-related (as defined by 29 CFR 1904.5); and
- The case involves one or more of the general recording criteria outlined in 29 CFR 1904.7 (e.g., medical treatment beyond first aid, days away from work).
Please visit the OSHA FAQ page or www.osha.gov and COVID-19 – Regulations for more information.
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